How To Manage A Hectic Schedule?

How To Manage A Hectic Schedule?

 

How-To-Manage-A-Hectic-Schedule

Hectic schedule has become a part of our day to day life. There are not just days of a month when we run around in a hectic manner, but everyday proves to be hectic in one way or the other. There are always loads of tasks to accomplish, deadlines to take care of, bills to pay, things to fix at home and office and so on.

Amidst this busy schedule, we live our lives by trying to fit more and more in. So writing about managing a hectic schedule will be nothing but writing about living our day to day life. Okay on to managing…

Organization

Are you organized? If so, you can reduce 50% of the load. Being organized means having a schedule that is followed everyday more or less and this also reflects in things around you; that is finding things in their place. By being organized, you teach yourself and others what to expect from you.

You teach yourself to look for your car keys on the key hanger in your bedroom and not inside the refrigerator. You teach others to assemble for a chat during your lunch hour and not during the time of the day when you are busy with your files.

Hectic schedule? Prioritize

Do you have the habit of planning your day? If yes, great! If no, start now. Have a plan for every day, the day before. So what is a plan? You have a goal (assume) and you want to achieve it and you need to do some actions to achieve it.

This is about planning. But mere planning does nothing unless you know the art of prioritizing. You must be able to identify what matters more and needs to be completed right now.

Line up your tasks of the day efficiently. Separate tasks into different levels in the order of priority, say Level  1, 2, 3 and so on. Deal with them in the order of their priority- the most important one should be taken care of immediately.

Delegate

 

You are not alone in this planet. You have a nice group of living people around you. You have them at home, at work, at the coffee shop and on your way to office or home. You don’t have to deal with all the tasks by yourself. Just ask for help.

If you have a team, delegate wisely. Divide one big task into small chunks and identify the right persons with right skills to execute each chunk. In short, do parallel execution or multitask, but the beauty is that you are not multitasking but your team or a group of well-wishers do it for you.

Unplug from distractions to manage a hectic schedule

Sometimes you may have a hectic schedule just because you waste a lot of time in being dragged by unwanted things and you end up having no time to do your actual important tasks. The sad part is that these distractions are not stand alone or alien, but come as a part of your important task.

If you sit down to write an important article, an email pops up, there is an important show on the TV that you love to watch, and you get an instant message from your very important friend, your mobile rings (again a call from someone very important). All these are distractions, they may be very important to you, but they are still distractions.

So go to a silent zone. Or better unplug all distractions. I disconnect the internet while writing an article. So find your own way to cut off distractions. If you can accomplish quality work in a given time, you can save a lot of time and lead a peaceful life instead of being hectic.

Comments

  1. says

    Organization is the biggest think to get rid of hectic schedule. We must always organize and prioritize the work so that we know that what we are going to do next and what is remaining.

    Thumbs up for this nice post.

  2. says

    I have to agree with everything you say in the article. Personally, I am not able to be productive if I do not stay organized. The funny thing is I do come across a few people now and then that are very productive yet completely lack any organizational skills whatsoever. These people dont even have someone that they delegate that too. If you were to look at their office or desk you would think it is an area for storage but in some chaotic way they are able to find things and get things done.

  3. says

    Hey Jane, how are you? Great post as always, you’re absolutely right, the more busier our lives get the more we try to fit in, I couldn’t agree more. One of the things that I find distracting like yourself is the internet, Facebook and YouTube are probably the biggest distractions especially if I’m not using them productively. Each week I try and organize myself I seem to get lead astray elsewhere and never get the things I want to get done, dealt with. Your tips and advice will come to great use thanks again :) and keep up the great work as always Jane :)

  4. Fatima says

    I believe we all face the dilemma of knowing how to do our piled up tasks. Prioritizing your tasks takes away half the workload by giving direction. Great tips. Thanks for sharing.

  5. Aayna says

    Jane you have hit the hot iron by writing this post!! Hectic schedule is one of the most common thing these days. Each and every person is facing difficulty in terms of lacking sufficient time to complete all the commitments. The tips you have jotted down for managing the work as well as time are great and of good aid. A proper organization of work as well as prioritizing the different work commitments is certainly the key. Thanks for sharing this valuable post. I truly appreciate this post.

  6. Joy says

    Hi Jane! Organization is most definitely the answer to managing a hectic lifestyle. I make it a point to jot down everything I need to accomplish within the day and I do delegate some of the tasks that I can no longer manage personally this way I have enough time in my hands for everything else that matters like tending to my daughter’s needs. Thanks for the salutary share and keep up the good work!

  7. says

    Hey Jane-great post and very useful for me since I work from home and need to follow these points. Hope you will accept my comment this time-it is not spam and i mean it. The last one was not posted:-) for some reason. Thanks!

  8. says

    Hello Jane, thanks for this exemplary post. Managing a hectic schedule is definitely a challenge we are all confronted with at times. I’ve really learned a lot from making productive use of my time by delegating tasks and strictly abiding by my schedule.

  9. says

    These are some good tips, Jane. I never plan my day and I guess this is where I need to focus on. When you work from home, there are too many distractions and sometimes it gets difficult to manage things. Thanks for this share.

  10. Abhishek says

    Delegation is an art. Most of us fail to delegate work properly and hence end up doing all the work ourselves due to which we dont get time for many important other things. Prioritizing is also very important as without proper prioritization, we may end up doing things which are of less or no value and may miss out spending time on activities which are actually worth spending time on.

  11. kevin says

    I think eliminating distractions is probably the most important thing you can do, to get the things you need to get done done. Checking your email, messenger or facebook, takes up a lot more time than people realize and can also take your mind off of the task at hand.

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