Hectic schedule has become a part of our day to day life. There are not just days of a month when we run around in a hectic manner, but everyday proves to be hectic in one way or the other. There are always loads of tasks to accomplish, deadlines to take care of, bills to pay, things to fix at home and office and so on.
Amidst this busy schedule, we live our lives by trying to fit more and more in. So writing about managing a hectic schedule will be nothing but writing about living our day to day life. Okay on to managing…
Are you organized? If so, you can reduce 50% of the load. Being organized means having a schedule that is followed everyday more or less and this also reflects in things around you; that is finding things in their place. By being organized, you teach yourself and others what to expect from you.
You teach yourself to look for your car keys on the key hanger in your bedroom and not inside the refrigerator. You teach others to assemble for a chat during your lunch hour and not during the time of the day when you are busy with your files.
Hectic schedule? Prioritize
Do you have the habit of planning your day? If yes, great! If no, start now. Have a plan for every day, the day before. So what is a plan? You have a goal (assume) and you want to achieve it and you need to do some actions to achieve it.
This is about planning. But mere planning does nothing unless you know the art of prioritizing. You must be able to identify what matters more and needs to be completed right now.
Line up your tasks of the day efficiently. Separate tasks into different levels in the order of priority, say Level 1, 2, 3 and so on. Deal with them in the order of their priority- the most important one should be taken care of immediately.
You are not alone in this planet. You have a nice group of living people around you. You have them at home, at work, at the coffee shop and on your way to office or home. You don’t have to deal with all the tasks by yourself. Just ask for help.
If you have a team, delegate wisely. Divide one big task into small chunks and identify the right persons with right skills to execute each chunk. In short, do parallel execution or multitask, but the beauty is that you are not multitasking but your team or a group of well-wishers do it for you.
Unplug from distractions to manage a hectic schedule
Sometimes you may have a hectic schedule just because you waste a lot of time in being dragged by unwanted things and you end up having no time to do your actual important tasks. The sad part is that these distractions are not stand alone or alien, but come as a part of your important task.
If you sit down to write an important article, an email pops up, there is an important show on the TV that you love to watch, and you get an instant message from your very important friend, your mobile rings (again a call from someone very important). All these are distractions, they may be very important to you, but they are still distractions.
So go to a silent zone. Or better unplug all distractions. I disconnect the internet while writing an article. So find your own way to cut off distractions. If you can accomplish quality work in a given time, you can save a lot of time and lead a peaceful life instead of being hectic.